7. User Management & Permissions
User Management & Collaboration Guide
Empower Your Team, Secure Your AI Workflows
1. Adding & Managing Users
Description: Seamlessly onboard collaborators and manage access to AI tools, datasets, and projects.
Steps:
Navigate: Go to Settings > Team Management.
Add Users: Click Invite Members and enter emails. Assign roles:
Admin: Full access (billing, permissions, AI model training).
Content Creator: Generate/edit text, images, and videos.
Reviewer: View and approve outputs without editing rights.
Organize: Create Project Groups (e.g., "Social Media Team") for bulk permissions.
Tip: Use Guest Access for freelancers to restrict sensitive actions like data exports.
2. Assigning Roles & Permissions
Description: Tailor access to protect proprietary AI models and streamline collaboration.
Steps:
In Team Management, select a user and choose:
Predefined Roles: Content Creator, Reviewer, AI Trainer.
Custom Role: Mix permissions (e.g., allow video generation but block voice cloning).
Restrict critical features:
Brand Voice Settings: Limit to senior editors.
AI Model Training: Restrict to data scientists.
Save and notify users via automated email.
Example: Grant marketers access to AI Social Media tools but block code generation features.
3. Monitoring User Activity
Description: Track AI-generated content, edits, and security-critical actions.
Steps:
Go to Team Management > Activity Logs.
Filter by:
User: See who trained AI models or exported data.
Action: Monitor edits to Brand Voice or access to payment settings.
Date: Audit recent changes before key deadlines.
Flag anomalies (e.g., unauthorized model training) and reset credentials if needed.
Tip: Enable Weekly Activity Digests for automated reports on team productivity.
4. Setting Up Two-Factor Authentication (2FA)
Description: Protect AI-generated content and sensitive datasets with an extra security layer.
Steps:
Admins: Enforce 2FA under Security Settings > Mandatory 2FA.
Users: During login, select:
Authenticator App (Recommended): Google Authenticator, Authy.
SMS Backup: For emergency access.
Recovery Codes: Generate in Security Settings for account restoration.
Example: Require 2FA for users with access to Voice Cloning or Proprietary Training Data.
5. Managing Team Collaboration
Description: Foster seamless teamwork on AI-driven projects.
Steps:
Shared Workspaces:
Create Projects (e.g., "Q4 Campaign") and invite members.
Set permissions per workspace (e.g., "View Only" for stakeholders).
Collaborative Editing:
Co-edit AI-generated drafts with real-time suggestions.
Use Version History to track changes and restore prior versions.
Task Automation:
Assign AI-generated tasks (e.g., "Review blog by Friday") with deadlines.
Tip: Use AI Meeting Summaries to auto-generate notes from project discussions.
Why Effective User Management Matters for Lettora AI:
Security: Protect voice clones, custom AI models, and client data.
Efficiency: Streamline workflows for AI content generation and editing.
Compliance: Meet GDPR/CCPA standards for data handling and user consent.
Next Steps: